Last updated: 31 July 2025

We care about your privacy. This Privacy Policy explains how we collect, use, and protect your personal data when you use our website, services, and tools.

1. Controller

Company Name: AI4Cosmetics

Address: Science Park 608, 1098XH Amsterdam, Netherlands

Email: hello@ai4cosmetics.com

2. Scope

This Privacy Policy applies to all personal data collected via:

• Our website and online forms

• Our consultancy projects, online courses, and AI products

• Our communications (e.g. newsletters, email contact)

3. Types of Personal Data We Collect

We may collect:

• Contact details (name, email, phone number)

• Any information you voluntarily submit via forms

• Device and usage data (IP address, browser type, interactions)

• Cookie and tracking data (see Section 7)

4. Purposes and Legal Bases for Processing
We only collect and process personal data when we have a valid legal reason to do so under the General Data Protection Regulation (GDPR). Depending on how you interact with us, we rely on one or more of the following legal bases:

• Consent (Article 6(1)(a) GDPR):

When you voluntarily subscribe to our newsletter or allow us to use cookies for analytics.

• Contractual necessity (Article 6(1)(b) GDPR):

When we need your data to deliver a product, online course, or service you requested or purchased.

• Legitimate interest (Article 6(1)(f) GDPR):

When we respond to contact form submissions or improve our website functionality, provided this does not override your privacy rights.

• Pre-contractual processing for job applications (Article 6(1)(b) GDPR):

When you apply for a job with us and we use your data to evaluate your application.

5. Third Parties and Services Used

We use GDPR-compliant third-party tools, including:

• Google Analytics (if enabled) – https://policies.google.com/privacy

• MailerLite – Email marketing – https://www.mailerlite.com/legal/privacy-policy

• Notion – Internal documentation – https://www.notion.so/Privacy-Policy-3468d120cf614d4c9014c09f6adc9091

• Simple Analytics – https://simpleanalytics.com

• Tally.so – Online forms – https://tally.so/privacy

We ensure appropriate data processing agreements are in place where required.

6. Data Retention

We retain personal data only as long as necessary for the purposes described above. We may retain data for longer if required by law or to establish, exercise, or defend legal claims.

7. Cookies and Tracking

We use essential cookies and optional analytics tools (e.g. Simple Analytics, Google Analytics).

When visiting our site, you’ll be asked for consent before any non-essential cookies are activated.

You can withdraw consent or adjust preferences at any time via the cookie banner or your browser settings.

8. Security Measures

We implement technical and organisational measures to secure your personal data:

• SSL encryption (https)

• Limited access to data

• Use of GDPR-compliant third-party platforms

• Secure data storage

9. Your Rights (under the GDPR)

You have the right to:

• Access your personal data

• Correct or erase your data

• Restrict or object to processing

• Withdraw consent at any time

• Data portability

• Lodge a complaint with the Autoriteit Persoonsgegevens (Dutch Data Protection Authority)

To exercise your rights, contact us at hello@ai4cosmetics.com.

10. Changes to this Privacy Policy

We may update this Privacy Policy occasionally. The latest version will always be available on our website. We recommend checking this page regularly.